Administrative Assistant

About the role

The United Nations Support Office in Somalia (UNSOS) is seeking a Consultant Administrative Assistant to support its Legal Section in Mogadishu. The role involves managing legal work assignments, maintaining databases and filing systems, and providing general office support to ensure smooth legal operations.

Key responsibilities

• Receive, track and allocate all legal work requests and inquiries, ensuring timely follow‑up with legal officers.
• Maintain and update the legal office database and filing system, extracting key data and generating reports as needed.
• Draft basic letters, memos and emails, and under supervision edit specialized legal documents for accuracy.
• Research and compile legal materials, summarize rulings, and assist in preparing minutes and background documents for meetings.
• Provide general office support including scheduling, travel arrangements, leave recording and procurement of supplies.

Required profile

• At least 5 years of progressively responsible experience in legal administrative support, paralegal work or United Nations justice administration.
• High school diploma or equivalent; technical/vocational certificate in administrative services, HR or business administration.
• Fluency in English (written and spoken) is mandatory.

Required skills

• Proficiency with Microsoft Excel and spreadsheet management.